Clark Land Design
How one agency uses Intervals to deliver landscape architectural and land use planning services

James Clark is the founder and sole proprietor of Clark Land Design, an agency providing landscape architectural and land use planning services in Oregon and Washington. While it might seem a stretch for one person to provide two different services simultaneously, James has found success in doing just that. And Intervals plays a key role.

When he’s wearing his landscape architect hat, James works as a consultant who’s been subcontracted to do landscape planning for commercial projects. When he is doing land use planning for a developer, he’s the primary coordinator and project manager working with archeologists, geologists, and other consultants throughout the land use approval process. So, how does he juggle both responsibilities?

Managing a Multidisciplinary Business with One Tool

It's really difficult to estimate the amount of project coordination required for land use planning. So I track my work under a time and materials contract, then let Intervals auto-generate a detailed and accurate invoice.

Two different disciplines require two different skill sets, but James enjoys the diversity and experience of doing both. To be successful, however, requires more than just a keen interest in being multidisciplinary. You also need the right tools.

James started using Intervals in 2015, which he discovered while looking for online time tracking software that would also do invoicing for two different types of contracts. Intervals was the ideal solution because it can track time and generate invoices for time and materials contracts for the land use planning side of his business, as well as lump sum contracts for the landscape architecture side.

Flexible Invoicing for a Flexible Business

Intervals shows me all of my outstanding balances across all of my projects, so I know when, and how much, to invoice my clients.

James relies on time and materials contracts because they are ideal for work that is difficult to estimate. Land use planning projects -- which have unforeseen hurdles, bumpy review processes, and year long durations -- are unpredictable and have to be billed on an hourly basis.

Intervals not only tracks these hours for him, it generates detailed invoices based on the actual time billed to each project. As payments come in they are recorded against each project. The outstanding balances report rounds out the billing process by informing him as to when and how much to bill his clients after factoring in past invoices and payments.

The landscape architecture projects, however, are more predictable and can be billed as a lump sum contract. James creates a freeform invoice for each payment and then uses the time tracking features to record how much time went into the project overall. The reports then reveal whether the project is over or under the original bid, so James can more accurately estimate future lump sum projects. And the more accurate the estimate, the bigger the margins.

This powerful combination of time tracking, invoicing, and reporting frees up James to focus on doing the work he loves to do, and less time worrying over client billing and profitability.

Find out how you, too, can manage your workload while also tracking time and invoicing clients.
We offer several different plans to get you started.

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